Personal Assistant/ Production Assistant/ Research Assistant

About Us:

Submarine LA develops and produces features, documentaries and transmedia productions. The company was founded by storytellers who have a passion and knowledge of film and technology. SubLA makes experiences that explore new forms of storytelling that encompass traditional and emerging media. SubLA has studios in Venice, CA and Amsterdam and is led by industry pioneers: Tommy Pallotta, Femke Wolting and Bruno Felix. SubLA is a satellite of  Amsterdam based Submarine and Submarine Channel.

Job Description:

– Provide overall production support and assistance to creative director and producer.
– Responsible for setting up calls and meetings, taking notes, researching images, clips, music, and footage needed for projects.
– Research information on particular projects. Some creative research & development.
– Creating and maintaining a company development slate, and supporting building creative pitch documents or materials (decks, one sheets, etc.).
– Distributing and following-up on documents.
– Write coverage and assess incoming ideas.
– Processes and tracks billing, expense reports, etc.
– Managing document flow, including creating and maintaining files (electronic and hard copy).
– Other general administrative duties (processing mail, copying, etc.).
– Maintain the executives’ appointment schedule and corporate calendar
– Book corporate travel
– Organize and complete executives’ receipts and expense reports
– Set up conference calls, take notes of meetings
– Keep an updated file for shows in development and production and status
– Ensure that the office is always organized
Must Have Skills:

– Excellent written & oral communication skills.
– Organized Multi-tasker Attention to detail.
– Self-starter and proactive personality.
– Basic understanding of production protocols & workflow.
– Team-oriented & support nature, willing to pitch in where needed.
– Think on your feet, think ahead & anticipate next steps.
– The ability to multi-task, while maintaining complex scheduling, travel itineraries, and managing administrative support, is crucial in this position
– Organization on and offline
– Tech savvy is a plus

Experience:

– Assistant or coordinating experience, working knowledge of entertainment industry and workflow.
– Experience in documentary and/or drama television.

Additional Requirements

Must be based in West-LA.

Interested?

If you are interested, please email your CV with cover letter to info@submarine.nl